We all know how vital Project Status is for a project and an organization. There are many tasks and things that need to be carried out by a project team. Reporting the progress of each stage in the project to the managers is the highest responsibility of the project team. The Project Status Report is a detailed report which includes the status of every task and stage of the project. It gives an overview of the progress of the project.
This article will talk about how Project Status Report is essential for every project.
What Is Project Status Report?
The Project Status Report is a detailed document that clearly understands the project’s progress. It is prepared for the organization, but every stakeholder is interested in the project.
Importance of Project Status Report
The status report helps the stakeholder know that the project is on the right track for completion. The report can also analyze the need for changes. It is also a form of communication for the organization and another stakeholder regarding the project.
Types of Project Status Reports
Different categories of reports are prepared to serve their purpose for various purposes. Here are some of the different types of reports for each purpose:
1. By Time
This type of report is prepared for a specific time frame. It is also made to show the performance of a particular time. It can be a daily report, weekly, monthly, or quarterly. Like I said, each for a different purpose.
2. By Audience
It is very important to know who the audience for the report will be to contain the information that interests them. In this, there are three types of status reports.
- External report: this report is prepared for stakeholders outside the organization, such as investors, contractors, customers, etc. It contains fewer details than an internal report.
- Internal report: this type of report is prepared to show the current status to managers, coworkers, and anyone inside your organization.
- Quality assurance report: it is to report the status to the leaders and managers as far as the quality of deliverables. It includes content that can impact decision-making, such as defects, errors, and bugs.
Content of the Project Status Report
Here is the breakdown of all the essential contents in a status report:
1. Project Details
This includes primary details such as project title, the team it is assigned to, and what period the report is of. However, every organization requires different information in its report.
This is the most read part of your summary. This is what the reader is looking for. It should be simple but effective enough to communicate the overview of the project.
3. Milestone Review
This section covers details such as deadlines and helps ensure that you are on the right track. This also shows a good overview of your progress.
However, every organization requires different information in their report, but the common elements were needed.
If you are a part of a project, status reporting would be your crucial responsibility. Make sure you provide the managers with what they are looking for.