AI Project Portfolio Management Software for Enterprises and SMB. Run tens or hundreds of projects with hundreds and thousands of resources.
The portfolio layer for Microsoft-first enterprises, with any AI you already use. PPM Express brings strategy, priorities, every project, person, and dollar into one place, so you can view execution status, plan new work, and decide what to fund next in the meeting, not three weeks after it.
You're accountable for a portfolio the size of a mid-market company's entire P&L. But the data doesn't live with you, it lives in a delivery team's Jira board, a PMO's Project schedule, a business unit's Planner plan, and a capacity workbook in Excel only one resource manager knows how to maintain.
By the time 500 project updates are collected, normalized and formatted, the oldest of them is a month old.
Nobody can say what your 3,000 people are actually committed to next quarter, so the same forty engineers get promised to three programs, and you find out in week nine.
"What comes out if the budget lands 15% lower?" takes an analyst, an exported spreadsheet and a week. By the time you answer, the decision has been made without you.
Per-seat pricing means you deliberately keep sponsors, executives and delivery teams out of the system built to give everyone visibility.
The Plan
Step 01
Two-way integrations with Azure DevOps, Jira, Microsoft Project, Planner, Project for the Web, Smartsheet and Monday.com. Nobody changes tools. Nobody retrains. Epics, features, stories and tasks flow in alongside traditional schedules, and updates sync both ways. Migration from Microsoft Project Online and Planner is automated and included.
Step 02
Portfolios, programs, business units, geographies. Your intake gates, scoring model, custom fields, fiscal calendar and cost structures. And a single resource pool of every person, role and team - so demand and capacity finally sit in the same system instead of two systems that disagree.
Step 03
Score the portfolio against your own definition of value, build competing funding scenarios against one budget ceiling, and publish the chosen portfolio back onto every project. Then let AI draft every status report automatically and flag the slipping milestone, the over-committed team and the budget about to breach before they reach your dashboard.
See the three steps run against your own portfolio.
Book Enterprise DemoResource Capacity Planning and Utilization
Most enterprises don't have a resource problem. They have a resource visibility problem. The plan says the team has room. The team knows it doesn't. Both are looking at different numbers, and the gap only becomes visible when a delivery date slips.
Plan the team
The Team Planner lets you allocate several people across several projects at once, in hours or % FTE, and see how many hours a day each person is giving to each project, without jumping between projects to find out.
Quick allocation, multi-select and auto-allocation, so staffing a portfolio of hundreds of projects isn't a week of drag-and-drop.
Resource planning at project, program or portfolio level, whichever matches how you actually commit people. Roles and teams sit in the same pool as named individuals, so you can plan demand before you have staffed it.
Know what's left
Table, hours, percent, FTE and chart, across day, week, month, quarter or year enables switching between planned, capacity, actual and availability as the question changes.
A person whose committed work exceeds capacity for a period shows red; one who's fine overall but breaches on a handful of dates shows amber. The second kind is the one that quietly sinks delivery dates.
See overload across every plan and resolve it by reallocating or rescheduling, before the commitment becomes a promise.
Resource Management Overview and Resource Details in the Power BI pack, alongside 200+ prebuilt reports.
What-if scenario planning framework
Build competing funding scenarios on your live portfolio, see the genuine trade-offs, and publish the decision back onto every project.
Today those answers come from a spreadsheet one analyst owns, invisible to everyone else, stale the day after it's built, and impossible to defend when a sponsor asks why their project was cut.
Plan Portfolios
An analysis owns the budget ceiling, the scoring model and the candidate projects, so every scenario inside it is judged by the same rules, which is what makes comparing them mean something.
Weighted strategic and risk factors, each with a published value range, so a score means the same thing to everyone who enters one.
For each project, collect and track Budgets, Benefits and Impact
Select a Scenario
Pareto optimization shows the options where you can't improve strategic value, benefits, risk or cost without giving something up, so the committee chooses a point on the frontier instead of arguing toward a number.
Available capacity means total capacity minus work already committed outside this scenario, grouped by role or project, with anything over 100% flagged. Most capacity checks measure against total capacity, which makes every plan look deliverable and is optimistic by exactly the amount of work nobody counted.
Select one scenario and every project is stamped with the outcome in PPM Express, with the numbers baselined at the moment of decision and the full decision history kept.
Walk through a funding scenario with your own numbers.
Book Enterprise DemoPPM Express
Traditional PPM vendors can charge large enterprises $100,000, $200,000, or more every year. Mid-market organizations routinely face $25,000–$50,000 annual contracts.
That may be normal in the PPM industry. We don't think it should be.
PPM Express pricing is simple and comes with Unlimited Users:
Large Enterprise
$25,000/year
SMB
$8,000/year
No per-seat penalty. No artificial limits on visibility. No six-figure software bill just because your organization is large.
AI & Reporting
Two things make enterprise PPM expensive that nobody puts in the business case. The first is the hours your project managers spend assembling status instead of delivering. The second is the adoption ceiling, which is why the executives who most need portfolio answers are the least likely to log in and get them.
Your leaders open Microsoft Copilot, Anthropic Claude, or the OpenAI ChatGPT app, connect securely to PPM Express over MCP, and interrogate the whole portfolio in natural language, by voice if they want. “Which programs are over-committed next quarter?” “What's slipping, and who owns it?” No PPM training required.
Insights work the portfolio in the background: identifying and helping mitigate risks, predicting issues and suggesting resolutions, helping project managers build plans, and guiding new PMs through decisions an experienced one would already know.
Reports assembled from live data with AI-generated summaries, distributed automatically as PDFs in a choice of customizable styles. Nobody writes the narrative. At 40 PMs, the hours saved amount to most of a full-time role recovered from formatting.
FAQ
Security & Trust
Enterprise-grade security is built into our platform. We offer US and EU data residency, full GDPR compliance, and custom DPAs to meet strict regulatory requirements.
Need app availability in your region/country to meet data residency requirements? We can provide.
Microsoft 365 and Okta SSO ensure secure identity management, while centralized user management, advanced permissions, detailed audit logs, and strict data isolation protect sensitive enterprise data.
Bring your security reviewers to the same call.
Book Enterprise Demo
Unified Reporting and Analytics
We've built enterprise portfolio systems for 15 years. We know what your quarter-end looks like.
PPM Express was built by a team that spent a decade and a half inside Microsoft's PPM ecosystem. We were implementing Project Server, migrating Project Online tenants, and rebuilding the same 40-tab consolidation workbook and hand-maintained capacity model for one enterprise PMO after another.
We built the platform we kept wishing our customers had: enterprise depth with portfolio hierarchies, gated intake, capacity planning, prioritization, funding scenarios, RAID, financials, benefit realization, without the eighteen-month implementation and the seven-figure license.
You can track:
What our clients say
For the first time, we have a real-time, executive-level view of our entire portfolio. PPM Express replaced our disjointed spreadsheets and manual reports with a single source of truth, allowing us to make faster, data-driven strategic decisions.
250+
Customers
use our software daily
100 hours
Saved every year
on monitoring state and statuses of projects, per PM
100K+
Projects
tracked on the PPM Express platform
Unlimited
Users
on every paid plan, so visibility is never rationed
Data residency
EU & US residency
Encrypted in transit and at rest, with SSO, audit logs and tenant isolation. No customer data used to train AI models.
Reporting
200+ ready-to-use reports
Power BI reports built on live portfolio data, so stakeholders get self-service dashboards instead of a request queue.
Pricing
One flat annual subscription
$25,000/year for large enterprises, $8,000/year for SMB. No per-seat penalty.
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