AI Project Portfolio Management Software for Enterprises. Run hundreds of projects with thousands of resources.

See your entire portfolio.
Plan. Prioritize. Fund. Execute.


Your project portfolio lives in multiple delivery tools, so nobody can see the whole of it at once. PPM Express brings strategy, priorities, every project, person, and dollar into one place, so you can view execution status, plan new work, and decide what to fund next in the meeting, not three weeks after it.

Unlimited users. One flat annual subscription.
Runs on
Microsoft logo
Microsoft logo
Customer logos: Microsoft and Bob Evans Farms
Customer logos: Evoqua Water Technologies and Fortescue
Customer logos: Evoqua Water Technologies and Fortescue
Customer logos: AHEAD and Hendrix Genetics
Customer logos: AHEAD and Hendrix Genetics
Customer logos: Sonesta and Green Thumb Industries
Customer logos: Sonesta and Green Thumb Industries
Customer logos: Nicolet National Bank and Messer
Customer logos: Nicolet National Bank and Messer
Customer logos: DHL and imec
Customer logos: DHL and imec

At 500 projects and 3,000 people, "let me get back to you" is the most expensive sentence in your PMO

You're accountable for a portfolio the size of a mid-market company's entire P&L. But the data doesn't live with you, it lives in a delivery team's Jira board, a PMO's Project schedule, a business unit's Planner plan, and a capacity workbook in Excel only one resource manager knows how to maintain.

Status you can't trust

By the time 500 project updates are collected, normalized and formatted, the oldest of them is a month old.

Capacity you're guessing at

Nobody can say what your 3,000 people are actually committed to next quarter, so the same forty engineers get promised to three programs, and you find out in week nine.

Funding questions you can't answer live

"What comes out if the budget lands 15% lower?" takes an analyst, an exported spreadsheet and a week. By the time you answer, the decision has been made without you.

A license bill that punishes transparency

Per-seat pricing means you deliberately keep sponsors, executives and delivery teams out of the system built to give everyone visibility.

The Plan

Integrations

Your portfolio of record in three steps - not an eighteen-month program

1. Connect the tools your teams already use

Two-way integrations with Azure DevOps, Jira, Microsoft Project, Planner, Project for the Web, Smartsheet and Monday.com. Nobody changes tools. Nobody retrains. Epics, features, stories and tasks flow in alongside traditional schedules, and updates sync both ways. Migration from Microsoft Project Online and Planner is automated and included.

2. Model your portfolio and your resource capacity in one place

Portfolios, programs, business units, geographies. Your intake gates, scoring model, custom fields, fiscal calendar and cost structures. And a single resource pool of every person, role and team - so demand and capacity finally sit in the same system instead of two systems that disagree.

3. Decide what to fund, then run the cadence on autopilot

Score the portfolio against your own definition of value, build competing funding scenarios against one budget ceiling, and publish the chosen portfolio back onto every project. Then let AI draft every status report automatically and flag the slipping milestone, the over-committed team and the budget about to breach before they reach your dashboard.

Resource Capacity Planning and Utilization

Integrations

Plan your teams. Then know what's actually left.

Most enterprises don't have a resource problem. They have a resource visibility problem. The plan says the team has room. The team knows it doesn't. Both are looking at different numbers, and the gap only becomes visible when a delivery date slips.

Plan the team

Allocate in one pass, not project by project.

The Team Planner lets you allocate several people across several projects at once, in hours or % FTE, and see how many hours a day each person is giving to each project, without jumping between projects to find out.

Built for large resource pools

Quick allocation, multi-select and auto-allocation, so staffing a portfolio of hundreds of projects isn't a week of drag-and-drop.

Plan at the level your organization runs at.

Resource planning at project, program or portfolio level, whichever matches how you actually commit people. Roles and teams sit in the same pool as named individuals, so you can plan demand before you have staffed it.

Know what's left

Five ways to read the same pool.

Table, hours, percent, FTE and chart, across day, week, month, quarter or year enables switching between planned, capacity, actual and availability as the question changes.

Over-allocation, called out

A person whose committed work exceeds capacity for a period shows red; one who's fine overall but breaches on a handful of dates shows amber. The second kind is the one that quietly sinks delivery dates.

Conflicts you can act on

See overload across every plan and resolve it by reallocating or rescheduling, before the commitment becomes a promise.

Reporting leadership will read

Resource Management Overview and Resource Details in the Power BI pack, alongside 200+ prebuilt reports.
PPM Express resource plan showing monthly committed hours per person, with over-allocated months highlighted in red

What-if scenario planning framework

Integrations

Plan the portfolios you could fund. Choose the one you should.

Build competing funding scenarios on your live portfolio, see the genuine trade-offs, and publish the decision back onto every project.

Today those answers come from a spreadsheet one analyst owns, invisible to everyone else, stale the day after it's built, and impossible to defend when a sponsor asks why their project was cut.

Plan Portfolios

One question, several answers.

An analysis owns the budget ceiling, the scoring model and the candidate projects, so every scenario inside it is judged by the same rules, which is what makes comparing them mean something.

Value defined explicitly.

Weighted strategic and risk factors, each with a published value range, so a score means the same thing to everyone who enters one.

Plan Budgets

For each project, collect and track Budgets, Benefits and Impact

Select a Scenario

The genuine trade-off frontier.

Pareto optimization shows the options where you can't improve strategic value, benefits, risk or cost without giving something up, so the committee chooses a point on the frontier instead of arguing toward a number.

Over-allocation, called out

A person whose committed work exceeds capacity for a period shows red. Someone who is fine overall but breaches on a handful of dates shows amber, and that second case is the one that quietly sinks delivery dates.

Decisions that stick.

Select one scenario and every project is stamped with the outcome in PPM Express, with the numbers baselined at the moment of decision and the full decision history kept.
PPM Express what-if scenario planner comparing funding scenarios against available resource capacity
PPM Express

Stop Paying Tens of Thousands for Project Portfolio Management.

It is not OK when traditional SaaS PPM charge $100K+ and have 80% Margins.
We are fairly priced - $24,000/year for Large Enterprises and $8,000/year for SMBs. All plans come with Unlimited Users.
Built for Enterprises. Secure and Scalable.

★★★★★ 4.6/5 on G2
Trusted by 500+ teams worldwide
🔒 app.ppm.express
PPM Express project portfolio view

AI & Reporting

Integrations

The portfolio AI answers questions. Your PMs stop writing reports.

Two things make enterprise PPM expensive that nobody puts in the business case. The first is the hours your project managers spend assembling status instead of delivering. The second is the adoption ceiling, which is why the executives who most need portfolio answers are the least likely to log in and get them.

Conversational AI as a new interface

Your leaders open Claude, ChatGPT app or Microsoft Copilot, connect securely to PPM Express over MCP, and interrogate the whole portfolio in natural language, by voice if they want. “Which programs are over-committed next quarter?” “What's slipping, and who owns it?” No PPM training required.

AI Insights

Insights work the portfolio in the background: identifying and helping mitigate risks, predicting issues and suggesting resolutions, helping project managers build plans, and guiding new PMs through decisions an experienced one would already know.

AI project status reports

Reports assembled from live data with AI-generated summaries, distributed automatically as PDFs in a choice of customizable styles. Nobody writes the narrative. At 40 PMs, the hours saved amount to most of a full-time role recovered from formatting.
Claude desktop app connected to PPM Express through MCP

Security & Trust

PPM Express security overview: EU and US data residency, GDPR and CCPA compliance, SSO and SAML with Okta, audit logs, data isolation, encryption at rest and in transit, and role-based access control

Enterprise-grade Security.
Without the enterprise runaround.


Enterprise-grade security is built into our platform. We offer US and EU data residency, full GDPR compliance, and custom DPAs to meet strict regulatory requirements.

Need app availability in your reigion/country to meet data residency requirements? We can provide.

Microsoft 365 and Okta SSO ensure secure identity management, while  centrialized user management, advanced permissions, detailed audit logs and strict data isolation protect sensitive enterprise data.

Try PPM Express in Action
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We've built enterprise portfolio systems for 15 years. We know what your quarter-end looks like.

PPM Express was built by a team that spent a decade and a half inside Microsoft's PPM ecosystem. We were implementing Project Server, migrating Project Online tenants, and rebuilding the same 40-tab consolidation workbook and hand-maintained capacity model for one enterprise PMO after another.

We built the platform we kept wishing our customers had: enterprise depth with portfolio hierarchies, gated intake, capacity planning, prioritization, funding scenarios, RAID, financials, benefit realization, without the eighteen-month implementation and the seven-figure license.

250

Customers
use our software daily

100 hours

Saved every year
on monitoring state and statuses of projects, per PM

100K+

Projects
tracked on PPM Express Platform

100%

Secure
All your data is protected.

FAQ

Integrations

What changes in the first quarter after deploying PPM Express

Before

Status collection takes three weeks and four analysts

Executives who won't log in stay uninformed

Capacity lives in a workbook one person maintains

Resource conflicts surface in month three

"What if the budget drops 15%?" takes a week and two analysts

"Why was my project cut?" has no good answer

Visibility rationed to the seats you licensed

After

Status is live; AI writes the narrative

They ask the portfolio directly, in Claude or Copilot

One pool: allocate in hours or FTE, see what's left

Over-allocation surfaces before you commit

Answered on screen, in the meeting

Weighted criteria, agreed in advance, visible to everyone

Every sponsor, exec and team member in the system

Unified Reporting and Analytics

200+ Ready-to-use Reports.
Powerful analytics to support decisions.

Power BI report built on PPM Express portfolio data, showing project status, budget and resource utilisation
You can track:
  • Project Statuses
  • Milestones and Key Dates
  • Project Dates and Descriptions
  • Financials: Budgets and Costs
  • Resource Planning and Utilization Management
  • Risks, Issues, Change Requests and more
What Our Clients Say
"PPM Express transformed our construction portfolio visibility completely. We went from 72% on-time delivery to 89% within the first year, and our project managers finally have real-time resource allocation that eliminates double-booking conflicts across job sites."
David Richardson
Regional Construction Company
Portfolio Manager
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With PPM Express our customers have a clear view of what is my next key date and my next milestone, and with active automated alerts on key dates approaching we make them more aware continuously looking at what’s next.
Marc de Graaf
Head of PMO
100 hours Saved
per PM per year
250 Customers
use our software daily
EU & US residency
encrypted in transit and at rest, with SSO, audit logs and tenant isolation. No customer data used to train AI models.
100K+ Projects
managed on PPM Express Platform